VisionTree Optimal Care™ (VTOC) is a proven and secure paperless patient management, documentation and communication system. VTOC collects and stores patient health records, consents, reminders, messages, education material and outcomes data.
VTOC delivers improved workflow efficiency and quality of care through patient self-registration, forms management, smartphone data access and real-time data analytics of quality of life & PRQI measures.
Custom history forms standardized into PHR data set
Mobile physician version for accessing vital patient data on Smartphones (iPhone, Blackberry, Treo)
eConsult for filtered billable and non-billable questions
Reminder and Messaging System for Patients and Staff
Employer Wellness Portal with sensor data connectivity and rule-based information delivery engine
Request Appointment
Request Refill
Quality of Life and Patient Satisfaction Survey Assessments
Real-Time Quality Metrics Dashboard for Physicians, Department, Administration
Custom history forms standardized into PHR data set; meets AHIC guidelines
Export of aggregate data filtered by ICD-9 and CPT code
Dynamic Transcription
File Manager to store imaging, test results, notes and consents
Guest Account with permission levels and expiration date
Patient PHR to store history, medications, allergies, files, etc. (CCR format to sync with other PHR, EMR and PM systems)
Education material delivered via disease specific templates including any custom documents and videos
Fulfills all HIPAA Requirements
128-bit SSL encrypted and guaranteed system uptime
HL7 compliant interface for bi-directional data interchange with legacy EMR/PM systems.
Read-only import of ADT information for seamless patient account creation and management
Push/Pull data between EMR and Practice Management via web services
Export Data to Excel™, XML and PDF
80%+ compliance
85% rated very user-friendly
Average age of 61 yrs old
Increase staff efficiency of collecting and accessing patient data.
Reduce costly dictation service.
Capture and report PQRI, public reporting and multi-site research projects
Improved patient safety by capturing all E&M codes.
Reduce missed/cancelled appointments through reminder system.
Easily collect, aggregate and filter clinical and quality of life outcomes data.
Below is a sample of testimonials from VTOC users:
"Clinical research typically has its greatest challenges in collecting patient-completed information, since it is usually done through a paper or phone survey. VTOC offers us the ability to move this process to an electronic format through a secure web-portal to collect data in a faster and more compliant manner.
The platform also allows us to deliver relevant information to the patient including reminders, education material and study information more effectively in order to manage their treatment. VTOC is a system whose time has come."
Benjamin Movsas, M.D., Chair of Radiation Oncology,
Detroit's Henry Ford Hospital and Principal Investigator of an RTOG pilot study using the VTOC system.
"In this present age where a spectrum of clinical approaches are presented to a patient (curative, potentially curative, palliative, invasive, minimally and non-invasive), as well as easy access to a variety of information resources primarily via the internet, weighing the options and making the best decision for their own personal situation can often times be challenging and difficult.
This new application and the data collected will undoubtedly play an innovative and leading role in taking traditional patient consent to a level of truly informed consent; and we are excited to be offering it to the patients at UCLA."
Antonio De Salles, M.D., Ph.D.
Professor and Head of Stereotactic Surgery, and Co-Director of the Radiosurgery Program
UCLA School of Medicine / UCLA Medical Center
VisionTree recognizes that patient-centric healthcare system reform is being driven by several factors including consumer demand, the adoption of specific quality measures by payers and providers. The overarching need to provide the best quality of care, delivered affordably, for optimal, long-term quality of life.
Based on these factors, VisionTree is working closely with patients, providers, medical societies and payers to collect outcomes data, foster patient responsibility and aggregate quality measures for transparency on physician, hospital and specialty levels.
From the experience of implementing VisionTree solutions at 80 sites to date, our team has learned to never underestimate the readiness and willingness of the consumer to embrace web-based communication and the physicians and staff to embrace a new technology. By eliminating the paper process of patient’s completing information and saving steps to input their data directly into a secure, electronic and easily accessible format, VTOC has been proven to improve the quality of patient care and the efficiency of staff workflow.
Web-Based, Secure, Modular Design
With the challenges of data connectivity and interoperability, VTOC delivers a modular, web-based application for a completely paperless workflow and patient management from registration to long-term follow-up in a secure, manageable and smart environment.
VTOC begins by replacing your clipboard to collect patient registration and health history information. Through VTOC eRegister™, patients can self-register and check-in prior to their visit, as well as process their eligibility and make payments online. VTOC’s Information Delivery Engine™ pushes interactive forms, reminders and education material based on templates & triggers, as well as sending alerts and notifications back to the medical team for immediate and auditable actions.
If you have a Practice Management or EMR system, VTOC Data Connect™ provides a bi-directional data interchange to pull ADT information to auto-generate patient accounts and push information for document & database store. VTOC also delivers administrative quality metrics including PQRI, MOC and outcomes data with custom filters by patient/department demographics and by ICD-9/CPT codes. VTOC Mobile™ provides a secure, lite version for physicians to access patient’s basic health information and medications, as well delivering voice-activated ePrescribing.
Below is a description of the modules that make up VTOC:
Referral Network for physicians and healthcare professionals
User Groups, Calendar of Events, Messaging
See who your top referrals are
Implementation and Integration
Since VTOC is a web-based application, you can be up and running in a matter of days, not weeks. You will be assigned a project manager who will facilitate the collection of forms, documents, education material, etc. and help you build templates for the different needs of your practice.
Everything in VTOC is real-time which means as your patients complete forms, accept appointments, request refills, etc., you and your staff will be notified through custom alerts you set in VTOC. This flexibility, coupled with a template-based setup allows for easy implementation and an immediate ROI impact on your practice by reducing paperwork, staff time, and cancelled appointments.
VTOC is based on a system of actors and roles that allows individuals to be granted permission to specific actions or portions of the site. For example, a scheduler would be able to view calendar appointments, modify the schedule, and send out global reminders or notifications to patients.
Learn More
Please contact us for further information or call us at 619-295-2800.
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