VTOC Oncology™ is a proven and secure, cloud-based paperless patient management, documentation and communication system specifically designed for the
patient/provider oncology workflow. VTOC collects and stores patient health records, consents, reminders, messages, education material and outcomes
data with the following oncology disease-specific clinical and patient reported outcomes forms and templates: breast, prostate, thoracic, head & neck,
pancreas, skin and brain.
VTOC delivers improved workflow efficiency and quality of care through patient self-registration, forms management, smartphone
data access and real-time data analytics of quality of life & PQRS measures.
Learn more or
view demos
about VTOC Oncology™ for a cloud-based, clinical workflow.
Custom history forms standardized into PHR data set
Mobile physician version for accessing vital patient data on Smartphones (iPhone, Blackberry, Treo)
eConsult for filtered billable and non-billable questions
Reminder and Messaging System for Patients and Staff
Employer Wellness Portal with sensor data connectivity and rule-based information delivery engine
Request Appointment
Request Refill
Quality of Life and Patient Satisfaction Survey Assessments
Real-Time Quality Metrics Dashboard for Physicians, Department, Administration
Custom history forms standardized into PHR data set; meets AHIC guidelines
Export of aggregate data filtered by ICD-9 and CPT code
Dynamic Transcription
File Manager to store imaging, test results, notes and consents
Guest Account with permission levels and expiration date
Patient PHR to store history, medications, allergies, files, etc. (CCR format to sync with other PHR, EMR and PM systems)
Education material delivered via disease specific templates including any custom documents and videos
Fulfills all HIPAA Requirements
256-bit SSL encrypted and guaranteed system uptime
HL7 compliant interface for bi-directional data interchange with legacy EMR/PM systems.
Read-only import of ADT information for seamless patient account creation and management
Push/Pull data between EMR and Practice Management via web services
Export Data to Excel™, XML and PDF
80%+ compliance
85% rated very user-friendly
Average age of 61 yrs old
Increase staff efficiency of collecting and accessing patient data.
Reduce costly dictation service.
Capture and report PQRI, public reporting and multi-site research projects
Improved patient safety by capturing all E&M codes.
Reduce missed/cancelled appointments through reminder system.
Easily collect, aggregate and filter clinical and quality of life outcomes data.
Below is a sample of testimonials from VTOC users:
"Clinical research typically has its greatest challenges in collecting patient-completed information, since it is usually done through a paper or phone survey. VTOC offers us the ability to move this process to an electronic format through a secure web-portal to collect data in a faster and more compliant manner.
The platform also allows us to deliver relevant information to the patient including reminders, education material and study information more effectively in order to manage their treatment. VTOC is a system whose time has come."
Benjamin Movsas, M.D., Chair of Radiation Oncology,
Detroit's Henry Ford Hospital and Principal Investigator of an RTOG pilot study using the VTOC system.
"In this present age where a spectrum of clinical approaches are presented to a patient (curative, potentially curative, palliative, invasive, minimally and non-invasive), as well as easy access to a variety of information resources primarily via the internet, weighing the options and making the best decision for their own personal situation can often times be challenging and difficult.
This new application and the data collected will undoubtedly play an innovative and leading role in taking traditional patient consent to a level of truly informed consent; and we are excited to be offering it to the patients at UCLA."
Antonio De Salles, M.D., Ph.D.
Professor and Head of Stereotactic Surgery, and Co-Director of the Radiosurgery Program
UCLA School of Medicine/UCLA Medical Center
The VTOC Oncology™ roles/rules-based portal solution connects existing oncology clinical systems, both at your cancer center and within the community to a paperless workflow of patient
reported outcomes, clinical reported outcomes, patient safety alerts, and much more.
VTOC Oncology™ is proven, and ready-to-use for patient-centered data management. The following oncology-specific packages are available for quality reporting and long-term patient follow-up
in the fields of medical, surgical and radiation oncology:
Specialty Specific: Neurosurgery, Spine and Orthopedic Surgery, Urology
Clinical Care Template Packages include:
Patient reported outcomes assessments
Reminders, Messaging, Educational Material
Clinician outcomes
Quality Reporting
Integrated Research and Clinical Workflow
Cancer Survivorship
The VTOC Connected Community™ library of forms, as well as best practice templates for patient reported outcomes, data management, cancer survivorship and follow-up care are all shared
amongst VTOC users. Organizations will enjoy the benefits of fostering a growing community and connected ecosystem, through patient-centered data exchange, physician referrals, and the building of
a long-term patient experience.
The VTOC 360™ Performance Program also provides you with monthly reports on your VTOC system usage, including:
User activity - Trends and features used, adoption rate
Operational Efficiency - Staff response time w/ alerting and two-way messaging system
Quality Measures - Patient and clinician reported outcomes
Having implemented VisionTree solutions at over 200 sites, our team has learned to never underestimate the readiness and willingness of the patient and his caregivers to embrace web-based
communication, nor the openness of physicians and staff to embrace a time-saving new technology. By eliminating the use of paper and allowing patients to input data directly into a secure,
electronic and easily accessible format, VTOC has been proven to improve both the quality of patient care and the efficiency of staff workflow.
With the challenges of data connectivity and interoperability, VTOC delivers a modular, web-based application for a completely paperless workflow and
patient management from registration to long-term follow-up in a secure, manageable and smart environment.
VTOC begins by replacing your clipboard to collect patient registration and health history information. Through VTOC eRegister™, patients can
self-register and check-in prior to their visit, as well as process their eligibility and make payments online. VTOC's Information Delivery Engine™
pushes interactive forms, reminders and education material based on templates & triggers, as well as sending alerts and notifications back to the medical
team for immediate and auditable actions.
If you have a Practice Management or EMR system, VTOC Data Connect™ provides a bi-directional data interchange to pull ADT information to
auto-generate patient accounts and push information for document & database store. VTOC also delivers administrative quality metrics including PQRS, MOC
and outcomes data with custom filters by patient/department demographics and by ICD-9/CPT codes. VTOC Mobile™ provides a secure, lite version for
physicians to access patients basic health information and medications, as well delivering ePrescribing.
Below is a description of the modules that make up VTOC:
Referral Network for physicians and healthcare professionals
User Groups, Calendar of Events, Messaging
See who your top referrals are
Implementation and Integration
Since VTOC is a web-based application, you can be up and running in a matter of days, not weeks. You will be assigned a project manager who will facilitate
the collection of forms, documents, education material, etc. and help you build templates for the different needs of your practice.
Everything in VTOC is real-time which means as your patients complete forms, accept appointments, request refills, etc., you and your staff will be
notified through custom alerts you set in VTOC. This flexibility, coupled with a template-based setup allows for easy implementation and an immediate ROI
impact on your practice by reducing paperwork, staff time, and cancelled appointments.
VTOC is based on a system of actors and roles that allows individuals to be granted permission to specific actions or portions of the site. For example,
a scheduler would be able to view calendar appointments, modify the schedule, and send out global reminders or notifications to patients.
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