VisionTree Conference leverages web-enabled mobile devices and an innovative modular design to improve the results, documentation and efficiency of your meeting or conference. Attendees can either use their own devices (Blackberry, iPhone, Laptop, etc.) or a rental device provided by VisionTree as part of our turn-key service.
VisionTree allows you to capture real-time feedback, measure learning & document results – all in paperless environment.
Easy To Use, Delivers Valuable Results
VisionTree Conference is more than just an audience response system (ARS), it is a next generation solution for your meeting that provides multiple opportunities for attendee interaction including real-time surveys, electronic forms completion, live Q&A, up-to-date agendas, custom branding, and many more features.
VisionTree vs. Keypad ARS
VisionTree Conference works on any web-enabled device (Smartphone, PDA, Laptop), requires no software, and can easily be deployed for large and small events. Unlike a basic keypad solution which limits the types of questions that you can ask (Yes / No, A, B, or C, etc) (see picture to the right), with VisionTree, you can ask any type of question using sliding scales, checkboxes, ranking, free-text, or create your own question. No keypad company can offer the ability to ask multiple questions at once, because with VisionTree, the questions are displayed on the user's device.
Paperless Meetings
Leveraging its web based platform, VisionTree Conference can host your agenda, speaker bios, and other custom meeting content. No other solution can offer a real-time, customized agenda for attendees to access anywhere in your venue. VisionTree Conference also supports video and audio files which allow for interactive education and training exercises.
Modular System - Flexibility and Customization
Measurement Module
The measurement module allows attendees to fill out surveys, feedback forms, CME/CEU and other custom forms. Responses can then be graphed and displayed in real-time at the event, or presented post-event on a website that VisionTree can host. This module also features comparative reporting, outcomes documentation and pre and post web-based surveys.
Live Q&A Module
Attendees can send questions to the speaker or panel anonymously using their VisionTree device. These questions can then be filtered, edited and approved for a speaker or panel to answer. VisionTree Conference is the only application that offers this module and it is part of our standard offering.
Paperless Meeting Module
VisionTree will convert your existing paper agendas, speaker bios and meeting materials so that they can be accessed with just one click from mobile devices and laptops. This module also allows for a custom view of this content to provide a unique user experience for each attendee. Custom content (ads, videos, audio, etc.) can be integrated for an additional cost.
Web-Based, No Software, Patented Technology
Nothing to Install, Stand-Alone System
Using patented technology, VisionTree Conference is entirely web-based, which means there is no integration necessary with your PowerPoints. VisionTree will run in parallel with your meeting and allow you capture data even if a speaker doesn't have a specific time set away for audience response. For example, after each speaker, an attendee would select "Give Feedback" and would rate the speaker on a scale of 1-5, and provide any comments or suggestions. This allows you to capture the ratings in real-time, at the moment of interaction and gives you a greater quality and quantity of feedback.
Integrates with Existing Agenda
Since VisionTree is a stand-alone system, you can keep your existing agenda and designated times for question and answer. VisionTree greatly enhances the meeting and provides more focused and productive Q&A sessions by giving the speakers a real-time feed from the audience. Each attendee can send in their questions the moment they have them instead of waiting in a line for a microphone or being too intimidated to stand up and ask out loud.
As a speaker or moderator, when it is time for Q&A, you simply look at the laptop that is on the stage (provided by VisionTree) and read off the questions. No other company offers the Live Q&A module and with years of experience, VisionTree is your choice for a proven workflow and immediate results.
Improve Results, Documentation and Efficiency
Results
VisionTree Conference provides real-time graphical results at your meeting so you can see what the audience is thinking. VisionTree goes beyond your typical ARS solution because with VisionTree, attendees can answer multiple questions at once by simply scrolling on their device, just like how you read an email. This allows attendees to fill out feedback, CME/CEU, profile forms and any custom surveys you want. You can instantly see through VisionTree's Performance Dashboard how attendees are doing on certain topics, questions or breakouts and see how speakers are fairing based on their feedback ratings.
Documentation
Since everything done on VisionTree is captured electronically, the entire meeting and attendees interaction is documented. This gives you a tremendous amount of data as a meeting planner, sales manager or conference organizer. You can identify the trends and hot topics, and see the knowledge retention and education on both an individual and group level. VisionTree can be setup to be completely anonymous or in "Profile" mode where attendees login with a user ID and their results and answers are tracked. Tracking the responses allows for team competition, regional results, and "correct" answer points to be given to a user, a group, or a team to have a fun and interactive competition.
Efficiency
VisionTree is designed to enhance your meeting by capturing everything in a paperless environment. All data can be exported to Excel or PDF and the reports can be placed directly into PowerPoint for presentations or end-of-day committee meetings. Using VisionTree at your conference will allow you to focus on the education, the goals, and the strategic objectives of your meeting and to capture and measure that data much more efficiently.
Submit questions / comments (free form text) to the panel / moderator in real-time
Anonymous Mode vs. Profile Mode (requires login)
Filter specific surveys / polls by profile
Test results (vs. group performance)
Comparative Reports
Real-time Agenda, Custom Views
Speaker Bio’s with Pictures
User mobility with wireless device allows for roaming between rooms
Mobile profile / business card exchange (Networking Module)
Global notification messages
Multiple Languages Support
Administrative Features
Create surveys, feedback forms, all online
Review-Edit-Approve audience questions for Q&A sessions
Real-Time Graphs of surveys, polls, etc.
Performance Dashboard
Team Scores, Standings
Export to Excel and PDF
Module Features
Conference logs, sponsors branding on handhelds and graphs
Sponsor AD Placement
CME/CEU Support
E-commerce Module for mobile shopping
Pre Meeting Website for agenda creation, pre-surveying
Post-meeting follow-up website to, present results, post presentations, take surveys (speaker evaluation, meeting follow-up), provide information for next event
Onsite Service:
VisionTree Conference provides onsite service that includes a technician, suppport staff (if necessary) and all necessary hardware. We will coordinate with your audio visual staff, logistical contacts, etc. to ensure a smooth event and deliver actionable data. With over 250,000 users of VisionTree, our staff has the experience and professionalism to deliver a fanastic meeting for you and your attendees. Below is a diagram showing how VisionTree Conference is setup:
Q: Will this system and its setup integrate with our existing conference schedule?
A: Yes. VisionTree Conference is designed to enhance and add value to your existing agenda and meeting goals. Setup is considered minimal since VisionTree does not require integration into PowerPoint or extensive training.
Q: Can I track audience attendance and participation?
A: Yes. Using handheld technology with unique user ID, each conference participant is registered and polled with customized survey and profile questions and the results are tracked.
Q: Will this technology allow for branding and/or promotion of corporate sponsors?
A: Yes. Included with the VisionTree Conference Package is the ability to brand and customize event graphics (including logos and themes) on both the handhelds and presentation components.
Q: How do participants enter questions and take surveys using the rental devices from VisionTree?
A: Using standard touch screen navigation with a pen, or finger, participants simply click the answers on the screen for surveys. To type in a question or free-form answer, a keyboard will display and the user clicks the keys like a normal QWERTY keyboard.
Q: Can access to other handheld functions be controlled?
A: Yes. VisionTree Conference handhelds are custom configured to allow only approved conference material and functionality to be accessed during your event, no email and no solitaire!
Q: Does VisionTree Conference meet the criteria for processing CME/CEU credits?
A: Yes. VisionTree Conference engages participants to demonstrate their understanding of conference material. Using an integrated follow-up system, participants knowledge retention and the meeting's impact are tracked and measured.
Below is a sample of testimonials from VisionTree Conference users:
"VisionTree not only allowed us to create more strategic initiatives than at previous retreats, but also helped us generate new ideas and clearly prioritize actionable items, as well as correlate them with measures of effectiveness. The benefits of the solution is being realized throughout the entire organization."
Kevin Thorpe, Vice President, Saint Lukes Hospital, Kansas City, MS
"VisionTree turns the traditional one-way conference session into a truly two-way, interactive session that increases audience participation and collaboration, enhancing the value of the conference for presenters, audience members and hosts."
Ron Cornell, Executive Director, World Congress
"This has totally paid in what I expected from VisionTree. The kind of data that we got is invaluable. I would have paid at least $10-15,000 for some market research firm to get this kind of data over a period of months."
Ike Kehal, MED Marketing Manager, Microsoft
"Using the PDAs made it easy to craft succinct questions which the entire audience could see and more effectively interact with the panelists. This real-time input was instantly graphed into meaningful charts, which provided important insight of the audience's perceptions of the emerging healthcare strategies discussed by the panelists. This should be the technology for the future for all conferences."
Ray Werntz, Senior Consultant, HPN Worldwide
"It was very comfortable to ask questions, have the audience interact with the panelists and use the PDAs to provide immediate input on the various technologies that were presented. This real-time input was immediately graphed into meaningful charts, which provided us with very important insight on new and emerging technology directions."
Richard J. Barry, M.D., Spine Surgeon and Sr. Managing Partner, Valley Oak Orthopaedics
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